AcuTrax Asset Tracking Software for Welding Distributors

DataWeld’s AcuTrax software is a powerful and reliable asset tracking software for welding businesses, purpose-built to meet the unique requirements of moveable assets such as compressed gas cylinders in the welding supply industry, oxygen cylinders in the home medical industry, totes, drums, and cylinders in the chemical industry, as well as ton containers in the chlorine industry. Regardless of your sector, if you manage cylinders—and they move—AcuTrax is the cylinder tracking system you need to track every movement with accuracy and confidence.

Sometimes the first question that arises when discussing asset tracking for welding distributors is: Why track cylinders at all? If you're a compressed gas distributor charging rent for cylinder use, AcuTrax ensures that no valuable asset goes unaccounted for. Our solution not only safeguards your inventory—it also helps increase rental income significantly. Manual tracking often results in lost revenue from unbilled rent, a gap that AcuTrax fills with precision.

If you're constantly purchasing new cylinders, ask yourself: do you really need more? With welding supply asset and cylinder management software like AcuTrax, you can identify idle cylinders sitting on docks, in warehouses, or at customer sites—assets that could be turned over faster, saving costs on new purchases.

Maintenance forecasting is another critical benefit. How many cylinders need testing or refurbishment this year? AcuTrax provides the data you need to budget accurately and avoid costly guesswork.

Selling hazardous chemicals? If a cylinder ends up where it shouldn’t, AcuTrax can prove exactly when, where, and to whom it was shipped—with timestamped records, invoice numbers, and even signatures. This is essential for regulatory compliance and liability protection.

If you deal in medical gases and must manage lot numbers, AcuTrax lets you instantly identify all cylinders in a specific lot and track whether they’ve been returned or are still with the patient.

Even if you're the end user—like a university or research lab—AcuTrax helps you monitor cylinder flow and rental charges. It ensures you're not overbilled for lost assets or unnecessary rentals, giving you transparency and control over your supply chain.

Our welding gas cylinder tracking software uses state-of-the-art Windows devices such as the Getac tablet to enable dock workers, drivers, and operators to track cylinders at every point in their journey.

The handheld software—refined over years of collaboration with frontline staff—features built-in error checking and process guidance. AcuTrax can even alert your team when a cylinder is returned that wasn't originally shipped from your facility. With these controls, disputes are reduced, credits are accurate, and you gain peace of mind knowing your inventory is fully accounted for.

With AcuTrax, you don’t just track cylinders—you take control of your assets with industry-leading welding supply asset management software trusted by distributors nationwide. 

Transponders Work Great In Harsh Environments

If your cylinders are often found in very harsh environments, the Trovan transponder may be the perfect solution for your tracking needs.

Transponders offer some unique advantages over bar codes. They can be painted over, covered with mud or grease and still perform their task properly. They can survive the harsh bead blasting process used to remove paint from cylinders. The Trovan transponder has the unique characteristic that allows it to perform better around metal than other transponders. Unlike bar codes, transponders are not all alike. Each transponder has unique strengths. The unique strength of the Trovan transponder is that it reads better around metal than any other transponder. Depending upon the type of container, Trovan even makes transponders that can be welded onto the asset making the attachment permanent regardless of how harsh the environment might be.

A Closed Loop System

A Closed Loop system means that every time the cylinder moves you scan it. And AcuTrax gives you the capability to do exactly that. With AcuTrax you can track cylinders:

• When they are on your dock either empty or full

• When you are filling them, including lot number tracking

• When they are at customer sites, including customers with multiple locations such as contractors

• When they are sent out for pressure testing or refurbishing

• When they are sold to your customers

• When they are discarded due to arc burns or other damage

• When your customer loses the cylinder and you bill them for the lost cylinder

• When they are on your truck, ship or common carrier.

• That are owned by your vendors

For reporting and queries, a transactional database is maintained showing every time a cylinder is scanned. This allows you to analyze the movement of a cylinder in great detail. You can answer questions such as:

• How many cylinders does a customer or patient have?

• How long have the cylinders been there?

• Where are all the cylinders in lot number 12345?

• What customers have cylinders that have not turned over in the last six months?

• How many cylinders need to be pressure tested next year?

• How many cylinders have you shipped to Customer A this year? This month?

• Where are all of your Oxygen cylinders?

• How many cylinders were discarded because of Arc Burns?

• How many cylinders were discarded because they failed the Pressure Test?

• How many cylinders are at each branch, warehouse or distributor?

• When was the last time you audited the cylinders at a Customer Site?

Customer Audits

To further insure accuracy, AcuTrax gives you the capability to perform customer audits. At the customer site, you will use the handheld computer to scan every cylinder that belongs to you. A permanent record of missing cylinders is maintained. Should a missing cylinder ever show up, (this might happen if another customer returns the cylinder) AcuTrax will let you know. Customer audits provide another way of insuring the accuracy of your cylinder records.

Regardless of why you need to track your cylinders or moveable assets, AcuTrax can help you solve the problem.

Have questions? Feel free to contact us, we welcome the questions!